Open House Arrangement

08 May Open House Arrangement

If you’re collaborating the efforts of an enormous upcoming open house, there are several factors you’ve got to think about. Just taking care of that many individuals in a space is a big feat, let alone all the features you have to consider in the background so that things will appear to run perfectly on the surface (so much work happens behind the scenes to make it look easy!).

This is shameless, but we do transportation? I mean … it’s kind of our thing. So, at the outset, when you’re trying to wrap your mind around the parking sitch, think about using motorcoaches! Using coaches to guide shuttle your invitees will help you to avoid crowded, overloaded parking lots and help the overall traffic flow a bit easier. You won’t have to allocate as much parking as you would need to otherwise, and shuttling makes things a whole lot easier.

And, as for the other details you need to plan for?

Ushers. Whenever you have a big group of people coming through a structure, it’s imminent that you’re going to have folks that aren’t sure where to go, need help finding a bathroom, or simply have some inquiries. Having trained people on hand that can help point people in the right direction or help with whatever need arises is something you’ll certainly want to have in place.

Coordinators. When you have a bunch of people that are taking several shifts during the open house, you’ll want a few people that are over all of the ushers and others that exist to help. Coordinators are your main resource when you need to disseminate information or get it touch with people. (Think of the pyramid effect– delegating so one person doesn’t have to connect with everyone.).

Marketing material. If a number of people are approaching tour a facility, it’s nice to have some material for them about the structure itself: a postcard photograph, informational pamphlet, or another thing along those lines. When they go, it’s nice to have something that people can look at as they are there and take with them.

Ticketing. You’ve had the chance to have some way to control traffic flow, and ticketing helps you do just that. Setting aside only a certain number of tickets for varying time slots will help to regulate the amount of people that come through at any once.

With every little thing that you’ve got to bother with as you prepare for this event, we can certainly help with the transportation. We’d love to support you in your efforts by giving New England party bus to help manage traffic flow and make the parking situation less hectic. Contact us today for a quote!